The employee write-up template is for either handing out or warning disciplinary action in contradiction of an employee for violating a code of conduct or company rule within a company. Typically higher level co-worker such as a manager and will issue mandate stating the disciplinary action or warning of an employee that’ll be issued towards them and in worst case being let go or fired.
Writing “Employee was noncompliant” isn’t a fine statement. Despite, write, “Employee was disobedientas he walked away from a supervisor while he or she was talking and then used vulgar language.” Despite writing “Employee comes late,” write down, the date and time as well to make it more certain and easy to find in the employee record. Writing down what is wrong with theemployeeisn’t sufficient; you have to ensure you document actions you expect theemployee to take so as to solve a problem. That’s known as acorrective action, and as with describing a problem, you need to be as particular as possible with different corrective action so that employee understands clearly what’s expected from them.
Using the instances from aprior section of theemployee being disobedient, you may need to offer a corrective action in employee write up template suchas “Employee will stop using foul language and would be respectful and listen to his or her supervisor when he or she is speaking. If for any reason another incident happenswithin few days, anemployeemight be subject to the service termination.” Let us look at the other example of anemployee being late. In this case,corrective action may read, “Employee has to come on time within five minutes before shift start; if an employee is tardy again within few days of this written letter, theemployeewould get a final warning following termination of services.”
While this is not an official contract, having a signed employee write up template offers a “paper trail” in case you have to take action such terminating the services ofsomeone. It ideally conveys theseriousness of a situation to an employee so that they may improve their behavior or performance. Similarly to recruiting/ firing an employee, putting the details that are not needed into employee write up template is when you may open the door for legitimate issues. You will have to refrain from showing extra efficiency or using anything that is not needed in the form.